Functions and conferences are an important event that needs to be catered for properly or the whole thing could end up in a shambles. Making sure that everything goes as planned requires a fair amount of skill and good understanding of project management skills to ensure that it all runs smoothly. Unfortunately, the event that you are planning is irrelevant so long as you stick a few of the ground rules for planning an event you’ll manage the whole thing just fine. Before you run off and find a place that caters for a certain number of people only. There are a number of important considerations to make.
An international convention centre might be able to facilitate a really big event, but it would most likely cost a lot. Finding a local alternative in North Shore Sydney function rooms & conference venues will get you all the places that are listed online. You can view what the places look like and shortlist a few of them to go and view personally. Before choosing a place that looks good, it is important to know that they will be able take care of everything you need, right from sending out invitations to making sure everything gets cleaned up once everyone has left. Viewing the property in person is critical, to the whole process as you can see for yourself what it is actually like. Once you find places you like, need to make sure they have enough space for everyone. After all your invites have gone out, you can get a count based on the RSVP’s you receive. You should always cater for a few more in case you have late arrivals. Conferencing far away would mean that everyone needs a place to sleep, so you would need to ensure that there are enough beds for everyone.
Catering for food is also important as everyone needs to eat. Your head count will help you determine how much food you actually need. The location and the cost of the places are also a priority, as you need to ensure that everyone is able to get there. If you have a budget, then make sure you stick to it. Going over cost means that you won’t have enough money for everything, and you’ll need to cut out some of the conferencing activities in order to fit it all in for everyone.
Always remember your basics when it comes down to planning an event, once you have them all sorted then everything else will fall into place.